• Title

  • Administrative Coordinator for Faculty Affairs

    Type: Full-Time
    Posted: 09/16/2021
    Application Due: Open Until Filled

    Coordinate faculty resources and support on behalf of the Office of Academic Affairs. Manage processes, procedures, and communications related to faculty development and support. Oversee the adoption, development, and implementation of relevant software.

    Essential Duties

    1. Coordinate and manage all resources and support for faculty.  Coordinate all aspects of faculty development programming, including New Faculty Orientation, which includes several sessions in August and corresponding programming throughout the academic year; coordinate resources for all faculty, including office assignments, furniture orders, computer hardware requests, and technology needs; and coordinate and process faculty related purchasing and reimbursements (e.g., faculty research, travel, discretionary funds).  Communicate with faculty and respond to inquiries regarding resources and support, maintain accurate records, files, and spreadsheets for accounts, maintain a database and inventory of faculty resources, supports, initiatives, and develop corresponding assessments and reports.  Coordinate faculty development committees (e.g., Committee to Aid Faculty Research, Faculty Development Council).  Assist with greeting visitors, answering phones, etc.  Act as a resource to others in the office.
    2. Develop and manage web-based and print information related to faculty development; collaborate with the Academic Affairs Sr. Director of Communications to ensure that information regarding faculty development is communicated effectively through a range of media; support the Office of Academic Affairs in the collection and distribution of faculty development information in all areas of the College; and, in collaboration with the Sr. Executive Assistant, develop and maintain a faculty database to be used for communication and faculty development tracking.
    3. Serve as the primary contact and campus administrator for software purchased, utilized, and supported by the Office of Academic Affairs.  Coordinate and manage current programs and software (e.g. Digital Measures [Activity Insight and Workflow], Acalog, Fluid Review).  Coordinate and manage all aspects of adopting and maintaining new programs and software, develop training modules and tutorials for programs and software, and communicate and coordinate with other offices to support and promote the use of programs and software. 
    4. Manage special projects and serve as liaison to offices and individuals on behalf of the Office of Academic Affairs.  Collaborate with College Events to develop programming for the Common Reading Program.

    Marginal Duties
    Perform all other duties as may be required.

    Education and Experience Required
    Bachelor's degree from an accredited institution required. 
    • Three to five years' previous administrative experience, preferably in higher education or an equivalent combination of education and experience. 
    • Excellent organizational and communication skills. 
    • Ability to work under deadline pressure and prioritize assignments while managing multiple tasks. Strong office coordination and technology skills, including web editing. 
    • Service excellence approach is necessary. 
    • Responsible, deadline-driven, personal, and tactful, with initiative and use of independent judgment. 
    • Ability to work with others on a variety of projects and programs. 
    • Occasional evening or weekend work may be required.

    Physical Demands
    • Sitting in a normal seated position for extended periods 
    • Reaching by extending hand(s) or arm(s) in any direction 
    • Finger dexterity is required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard 
    • Communication skills using the spoken word 
    • Ability to see within normal parameters 
    • Ability to hear within normal range 
    • Ability to move about

    Union Status: Non-Union

    EEO Statement
    Providence College does not discriminate against any person because of race, color, national and ethnic origin, sex, gender, except where gender is a bona fide occupational qualification, sexual orientation, gender identity, religion, disability, age, veteran status, or genetic information. The College will develop, and from time to time update, an affirmative action program and will insist on a good-faith effort on the part of its employees to comply with the program. The College will request and expect its agents and those with whom it conducts its affairs to meet the commitment of this important program.

    Requisition Number: AS536P

    Closing Date: 10/08/2021
    Providence College, a primarily undergraduate, liberal arts, Catholic institution of higher education conducted under the auspices of the Dominican Friars, seeks candidates who can affirm and contribute to its mission. The College is committed to creating a diverse, inclusive environment that supports all of its students, faculty, and staff. All members of the community share a responsibility for creating, maintaining, and developing a learning experience valuing differences and practicing inclusion. We invite applications from qualified individuals who possess the experience, knowledge, and commitment to work within a diverse learning environment. Women and minority candidates are strongly encouraged to apply. Providence College is an equal opportunity employer.


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