• Title

  • Chief Finance and Administration Officer

    Posted: 11/28/2021

    Job Type

    Organizational Overview

    Founded in 1989, the College Crusade supports more than 4,000 students in middle school, high school and college each year with one-on-one advising and year-round programs that focus on academic enrichment, social and emotional development, career education, and postsecondary preparation to help them become the first in their families to earn a college degree

    Purpose of Position
    As a core member of the executive team, the Chief Finance and Administration Officer (CFAO) collaborates with senior leaders of the organization to define and implement the mission, vision, and values of the College Crusade. The CFAO provides oversight and management of all finance and administrative operations functions including finance, human resources and information technology. The CFAO plays a leadership role in financial decision-making that affects the organization, oversees accounting processes, and develops and implements financial procedures to improve and maintain the financial health of the organization. The CFAO directs the organization’s human resources functions including compliance, benefits and performance management, and employee engagement. The CFAO also manages and ensures the security and integrity of the Crusade’s facilities and information technology systems. 

    Major responsibilities,
    Execute the financial strategy of the organization and direct all budget-related activities

    • Oversee budgetary planning ($5M) and cost management in alignment with The College Crusade’s annual operating plan.
    • Provide advice/recommend action plans for how to increase revenue and reduce costs and ensure the attainment of annual financial objectives.
    • Work with the executive team to align financial management with short and long-term financial planning and projections.
    • Coordinate budgeting, spending and income generation to monitor progress and present operational metrics to the CEO and Finance Committee of the Board.
    • Meet with the CEO on a regular basis to determine payments, review expenses; flag any concerns and work with program directors to monitor income and expense management.
    • Oversee the execution of bi-weekly payroll for approximately 50 full-time staff and up to 75 seasonal staff.
    • Oversee grant management, expenses, and restricted expenses. Complete grant financial reporting.
    • Manage cash flow and forecasting, and direct all financial, project-based, and departmental accounting.
    • Lead the organization’s acquisition, use, and enhancement of third-party software to support financial management and organizational budgeting.
    • Serve as staff liaison to the Finance Committee of the Board. Major Responsibility and Percentage of Time:
    Ensure the organization’s financial integrity and compliance with laws and regulations
    • Ensure that financial record systems and practices, audited financial statements and 990 statements are reviewed and approved and performed in accordance with Generally Accepted Accounting Principles and monitor the use of all funds.
    • Manage the process for financial forecasting, budgets, and the preparation of internal and external financial reporting.
    • Prepare and communicate monthly and annual financial statements.
    • Plan and manage the organization’s annual independent audit and oversee other audit-related activities for a 501 (c) 3 entity including Uniform Guidance Single Audits.
    • Manage financial controls and accounting procedures, and regularly review these to identify and make recommend improvements.
    • Ensure full transparency over the financial performance of the company.
    • Effectively and clearly communicate potential risks related to organizational finances in a timely manner.
    Manage the human resources functions of the organization  
    • Oversee the use of human resource information systems (Paylocity) to support HR operations, recruitment, onboarding, and performance management.
    • Oversee procedures and practices for hiring new employees and managing orientation procedures for onboarding and training new hires.
    • Provide a supportive environment for employees to raise and discuss issues and concerns, and respond to employee questions or complaints in a timely fashion.
    • Develop and oversee the organization’s performance management policies and systems.
    • Work with the CEO to evaluate all benefits and insurance negotiations from a financial perspective, thus providing the most competitive packages for all employees.
    • Collaborate with third-party entities in the administration and management of the organization’s 403 (b) retirement plan.
    • Ensure compliance with ERISA.
    • Provide direct supervision to the Finance Associate and Information Technology Support Specialist.
    Serve as the scholarship administrator for the organization
    • Serve as the organizational representative in documenting the scholarship eligibility and presenting this eligibility criteria to staff, students, families, and institutes that participate in the Scholarship Collaborative.
    • Maintain files and agreements relative to the College Crusade Scholarship Collaborative.
    • Communicate with participating institutional representatives, document donated scholarships, and process scholarships payments in a timely manner.
    Manage the operations and information technology (IT) functions of the organization
    • Oversee and ensure effective use of IT systems to support organizational business processes including document management, program operations, financial reporting and grants management.
    • Leverage IT to support core organizational initiatives.
    • Establish and maintain budget and cost management efforts related to IT.
    Provide oversight and strategic leadership on facilities and facilities planning
    • Oversee facilities management and security operations for the Crusade including contracts, vendor management, and policy development.
    • Manage the evaluation, search and selection process for facilities and equipment when lease agreements end.
    Support the strategic direction, management and overall health of the organization
    • Together with the Chief Executive Officer and Chief Program Officer, contribute to the overall development, strategic direction, program delivery, and management of the organization.
    • Attend and actively participate in Leadership Team meetings.
    • Lead efforts and oversee the workplan for two of the key strategic priorities in the 2020-2022 strategic plan.
    • Facilitate cross-departmental coordination and communication in the interest of more seamless organizational integration.
    • Participate in the hiring of key staff positions that support the strategic direction and effective operations of the organization.
    • Effectively monitor systems (e.g. HR, finance) that support the strategic direction of the organization.
    Position Qualification and Competencies
    Required KSOC’s (knowledge, skills, abilities, and other characteristics)
    • Proven ability to lead and develop operational processes and controls to improve efficiencies, effectiveness and mitigate risk.
    • A highly effective communicator, with excellent written and verbal communication and interpersonal skills.
    • Demonstrated experience in finance, accounting, budgeting, and control and reporting.
    • Thorough understanding of finance systems and Generally Accepted Accounting Principles.
    • Knowledge of OMB cost principals.
    • Knowledge and experience in employment law, employee relations, employee engagement, performance management systems, personnel policy development, compliance, and documentation.
    • The ability to listen well and provide meaningful professional development and mentorship to staff.
    • The ability to handle sensitive and confidential matters appropriately.
    • Proficiency in Microsoft Office suite with advanced skills in Excel and accounting software. The ability to learn and effectively use the latest software and technology systems employed by the Crusade (Intacct, Paylocity, Martus).
    • Extremely detail-oriented.
    • The ability to perform effectively managing many significant responsibilities and challenges with competing priorities.
    • Working knowledge of how information technology systems operate.
    Desired KSOC’s
    • Experience with purchasing and vendor management.
    • Experience with infrastructure management/oversight.
    • Expertise in managing information technology and ensuring a secure, effective and compliant data environment.
    • A capacity to analyze and present complex data for planning and reporting purposes.
    Education and Experience Requirements:
    • Minimum of a Bachelor’s Degree in Accounting. Advanced degree in Accounting, Business Administration/Management or a related field strongly preferred.
    • A minimum of ten years’ experience overseeing financial and operating functions, preferably in a nonprofit, government or philanthropy organization. Some management or public accounting experience preferred.
    Other Requirements
    • Each employee of the College Crusade is expected to demonstrate the following in the regular performance of his or her job duties:
    • Commitment to the vision, mission and values of the College Crusade.
    • A positive attitude and willingness to contribute productively to the success of your team and the organization as a whole.
    • An understanding of and commitment to the Crusade’s core competencies of accountability, collaboration, communication, institutional values and service.
    • Active participation in efforts geared toward directing and improving the overall operations of the Crusade, such as strategic planning, organizational development and performance improvement.
    • Commitment to acting as an advocate and ambassador for the College Crusade.
    • Knowledge of the barriers and obstacles that low-income families and first-generation students encounter in the journey to higher education is preferred.
    • Sense of ownership and pride in personal performance.
    • Adherence to all existing company policies and procedures.
    • Perform additional duties as needed.
    • Execute duties in accordance with company policies and procedures.
    • Perform additional duties as needed.
    Vaccination Requirement
    To prioritize and maintain the health and safety of our staff, students, and families, as well as comply with the vaccination requirements of our partners, employees of the College Crusade are required to have or obtain vaccination against COVID -19.  In accordance with Equal Employment Opportunity laws, exemptions for religious and medical reasons will be considered.

    $105,000 - $125,000 

    Click here to apply.


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