A well-established company is currently seeking a confident and experienced Bilingual Executive Assistant (Spanish) to provide administrative support to their executive team. This individual will play a crucial role in facilitating effective communication and ensuring smooth operations as the company expands.
Responsibilities of the Bilingual Executive Assistant:
- Act as the primary point of contact for both internal and external stakeholders, demonstrating the highest level of professionalism and exceptional interpersonal skills.
- Manage and optimize the schedules of the executives, efficiently coordinating and arranging meetings, appointments, and travel arrangements.
- Expertly gather and organize meeting materials, including agendas, presentations, and reports, to ensure seamless proceedings.
- Actively participate in meetings, diligently recording accurate minutes, and promptly distributing them, while ensuring thorough follow-up on action items.
- Collaborate in the creation of insightful reports, dynamic presentations, and various business documents to support effective decision-making.
Qualifications of the Bilingual Executive Assistant:
- Demonstrated experience as an Executive Assistant or in a similar administrative role supporting senior executives.
- Strong organizational and multitasking abilities, with the capacity to prioritize and meet deadlines in a fast-paced environment.
- Outstanding verbal and written communication skills, with meticulous attention to detail.
- Proficiency in using Microsoft Office Suite and other relevant software applications.
- Knowledge of the transportation industry and its operations is a valuable asset.
- Proven ability to handle confidential information with integrity and maintain strict confidentiality.
- Strong problem-solving and decision-making skills, with a proactive approach to addressing challenges.
- Capability to work independently with minimal supervision and collaborate effectively within a team environment.
Please note: City Personnel offers extended interview hours from 7 am-7 pm ** upon request.
City Personnel, Inc. is an Equal Opportunity Employer. We do not discriminate against applicants due to race, national origin, religion, marital status, military status, disability, gender, gender identity, sexual orientation, or other protected characteristics. If you need special accommodation for the application process, please contact us.