Manager, Finance and HRIS
Reports to: Director of Finance & Operations (DFO)
Status: Full-time salaried exempt
Regular Schedule: Monday – Friday 9am -530pm
Providence Children’s Museum welcomes children and adults of all backgrounds and from all communities. Our focus is on serving the children of southern New England, ages 1 to 11, and the adults who care for them. The mission of Providence Children's Museum is to inspire and celebrate learning through active play and exploration
The Manager, Finance and HRIS is responsible for managing the Museum’s day to financial management and human resources information systems and processes, including some office systems.
- Manage financial record keeping and ensure accuracy of the Bookkeeper’s daily recording and depositing of receipts.
- Oversee the monthly reconciliation process with all departments. Complete journal entries, review of P&L detail and P&L by class, investment account reconciliations, grant invoicing, and other monthly tasks to facilitate closing each month.
- Manages financial reporting for grant-funded projects and secures DFO final approval
- Preparation of draft monthly balance sheets, budget versus actual, projection and cash flow reports for the DFO’s review
- Tracks investment portfolio performance
- Regularly check the POS CRM system to ensure revenue is booked properly, monitor cash levels weekly
- Assist the DFO with annual operating budget preparation and development
- Supports DFO and auditors in preparing annual financial audit, and other annual filings.
- Oversees HRIS functions, including personnel record keeping, benefits, payroll and monitoring of accruals
- Oversees office systems including telephone, office equipment/supplies and services
- Develops and monitors systems to streamline and improve financial and administrative procedures and conserve resources
- Supervises, trains and evaluates the performance of the Bookkeeper
- Remains current on nonprofit management and accounting issues, and industry best practices.
- Ensures consistent adherence to GAAP and FASB guidelines, internal controls and ledger transparency
- Minimum five years financial management experience required, as well as payroll and benefits management
- Bachelor’s degree or higher in business or equivalent experience required
- Experience in nonprofit accounting procedures and software (such as QuickBooks for Non-Profit), and supervisory experience preferred
- Must be detail-oriented with strong problem-solving and communication skills.
- General administrative software platforms such as Microsoft Word, Excel, and Outlook
Applicants are required to and responsible for having both a BCI check at the attorney general's office and NSOPW background check online upon offer of a position. Applicants consent to these background checks and understand that the results will be part of the consideration of your continued employment.
Application Instructions: Email cover letter and resume to the Director of Finance and Operations at Bose@ChildrenMuseum.org. Please attach PDFs of cover letter and resume; name the documents with your last name and title of document. No phone calls please. Application review begins September 1, 2019.
Providence Children's Museum is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment.